Planning a wedding can feel like juggling a hundred decisions at once — and one of the most important (but easily overlooked) parts is rentals. From tables and chairs to lighting and linens, rental items bring your vision to life and ensure your guests are comfortable from "I do" to last dance.
Whether you're hosting a grand ballroom celebration or a charming backyard affair, here's everything you may need to rent to pull it all together — beautifully and seamlessly.
1. Ceremony Rentals
- Even if your venue provides a space for the ceremony, you'll likely still need:
- Chairs for guests (Chiavari, garden, or crossback — depending on your style)
- Aisle runner or rug
- Arches, chuppahs, or structures for the altar
- Microphones or speaker systems for vows and music
- Decor elements like lanterns, pedestals, or floral stands
2. Reception Essentials
- Tables and Seating:
- Dinner tables (round, banquet, or farm tables)
- Cocktail tables for the mingling hour
- Sweetheart table for the couple
- Cake or gift tables
- Chairs (guest seating + specialty chairs for sweetheart or VIPs)
- Linens:
- Tablecloths (available in hundreds of colors and textures)
- Table runners, overlays, and napkins
- Chair sashes or covers (optional for a decorative touch)
- Dinnerware & Glassware:
- Plates and chargers
- Flatware (forks, knives, spoons)
- Glassware for water, wine, champagne, and specialty cocktails
- Serving Stations:
- Buffet tables and risers
- Chafing dishes and beverage dispensers
- Bars and barbacks
3. Tent and Outdoor Rentals
- For outdoor or backyard weddings, you'll likely need:
- Tents (high-peak, frame, sailcloth — depending on aesthetic and weather protection)
- Sidewalls and clear panels for wind or rain protection
- Flooring or subfloors (especially on grass, sand, or gravel)
- Lighting (string lights, chandeliers, uplighting)
- Climate control (heaters for fall/winter or fans for summer)
4. Lounge and Décor
- Lounge furniture (sofas, accent chairs, coffee tables)
- Accent lighting (LED cubes, lanterns, candles)
- Pipe and drape backdrops
- Dance floors and stages
- Decorative bars or serving stations
- Signage and easels
5. Restrooms & Extras
- For remote locations or backyard weddings:
- Restroom trailers
- Generators to power your tent, music, or lighting
- Coat racks or umbrella stands for seasonal needs
Not every wedding needs everything — requirements depend on guest count, venue type, food service style, and season. At Prestige Rentals NYC, we offer a one-stop rental experience — with everything from tables and tents to linens and lounge furniture, all delivered, set up, and picked up with white-glove care.
